What is Forms Automation Software?

Forms automation software can be used by businesses to reduce the amount of time their employees spend on managing paperwork, while enabling them to store, track, and record vital data in an improved manner. You can use this solution to create digital versions of your company’s paper forms including documents such as invoices, financial reports, work orders, contracts, surveys, and applications.

Automate forms so that you don’t need to write down anything. Simply create the form on your mobile device or computer and fill it out electronically. The main advantage is it requires much less time and work to create computerized versions of forms, and you can also store them securely and search for the ones you need quickly and easily. Start by checking our leader ProntoForms, and other recommended solutions in this category.

Top 10 Most Popular Forms Automation Software

ProntoForms reviews

Our Score 9.4

User Satisfaction 96%

ProntoForms is the winner of our Expert's Choice Award. It offers mobile and customizable forms for companies that make it easy for remote workers to collect data. Read Reviews

Form.com reviews

Our Score 9.0

User Satisfaction 100%

Form.com is an award-winning forms automation software with a full-featured mobile data collection and form development solutions used to create web forms with offline mobile capability. Read Reviews

KiSSFLOW reviews

Our Score 8.9

User Satisfaction 100%

KiSSFLOW is a software platform that takes a lightweight approach to BPM and helps business users easily design, create, and customize business applications. Read Reviews

Pardot reviews

Our Score 9.0

User Satisfaction 97%

Pardot is a marketing automation and lead management software that helps you to set up, deploy, and handle online marketing campaigns to boost your company’s revenue. Read Reviews

JotForm reviews

Our Score 9.0

User Satisfaction 100%

JotForm is a professional, fully-featured mobile form builder for companies and individuals. Read Reviews

TypeForm reviews

Our Score 8.6

User Satisfaction 100%

Typeform allows you to make unlimited number of beautiful online forms and surveys. These fun-to-fill forms are cross-device ready and result oriented. Read Reviews

Zoho Forms reviews
Zoho Forms

Our Score 8.5

User Satisfaction 96%

Zoho Forms speeds up data collection, connects team members helping them to build and share personalized online forms. Read Reviews

Formstack reviews

Our Score 8.5

User Satisfaction 100%

Use Formstack to build customized online forms with the multifaceted tools and integrations. Read Reviews

Wufoo reviews

Our Score 8.4

User Satisfaction 99%

Wufoo provides the tools for users to easily build and design online forms with its intuitive drag ‘n drop interface. Read Reviews

Formsite reviews

Our Score 8.4

User Satisfaction 95%

Formsite lets you easily build professional online HTML forms and web surveys. You can choose from over 100 pre-built web form templates that you can customize. Read Reviews

How To Choose The Best Forms Automation Software

Forms automation software programs can help your company to go paperless and also store important forms and documents securely. Plus, you can search and find the forms you need quickly, and give access only to authorized users. However, since there are numerous good quality platforms in the market, how do you select the best forms automation software solution for your needs? There is no need to worry, as we have prepared this buyer’s guide which details the important features to look for and factors to consider to zero in on the right system.

Get to know each product with free trial

A great way to start your search for the best forms automation software system is by signing up for the free trials or demo offered by leading forms automation software providers. This will give you a chance to test drive each product’s features and understand if it suits your company’s needs. You can visit the websites of the following leading tools and check if they offer a free trial: JotForm, Typeform, and Formstack. These apps have been given high rankings in our forms automation software reviews that you can read to do a comparison of their capabilities. 

Targeted Businesses

  • Small, medium-sized, and large companies can use forms automation software to go paperless.
  • Leading vendors offer specialized software applications for the needs of particular industries such as field service, construction, and health care.

What are Examples of Forms Automation Software?

  • ProntoForms: a platform that automates mobile workflows and makes it easy for remote workers to collect data on a mobile device, access company data in the field, and then automatically share the results with back-office systems, cloud services, and people.
  • JotForm: You can use JotForm to create online forms for distributing surveys, generating leads, collecting payments, and more. Browse and select from more than 8000 free form templates.
  • 123ContactForm: Create contact forms as well as other types of web forms for free. The HTML form builder is simple to use and you only need to copy and paste the information.
  • Datafield: It is a mobile form builder for Android and iPhone/iPad. You can collect onsite data in real time and move from paper forms to mobile forms and surveys.
  • Typeform: You can use this solution to build attractive and engaging online forms, landing pages, quizzes, surveys, and more. The vendor offers a free trial that lets you out check out the features at no cost.
  • Formstack:  Easy-to-use online form builder that can enable companies to increase conversions, streamline processes, and more. No coding is required, and the app is highly flexible and secure.

Types of Forms Automation Software

The main type of software is enterprise forms automation which is a company-wide solution for processing, completing, and distributing electronic contracts, surveys, applications, forms, and other documents. Businesses can use this software to go paperless.

Key Features of Forms Automation Software

  • User permissions: Administrators can give access based on employee roles to ensure only authorized personnel can access confidential forms.
  • Offline access: Many cloud-based systems can work even offline. Remote teams can use this type of solution to submit automated forms and the forms get updated automatically after internet access is regained.
  • Digital signature: Your customers and clients can sign forms digitally using the software. This is an important feature for documents that need review, validation, and approval.
  • Autofill: You can set up forms to prefill particular fields with given default values. This makes it easier to complete forms as selected sections get automatically populated.
  • Form design and generation: You can simply scan your existing paper forms and convert them into digital versions. If you prefer, you can create forms from scratch using a range of tools, layouts, and templates.
  • Centralized storage: The software keeps completed forms and templates securely in a centralized place, making it easy for users to categorize and find documents quickly.

Benefits of Forms Automation Software

  • Waste reduction: Businesses can go green and get rid of paper by using forms automation software. This can help them to reduce paper waste and help the environment.
  • Cost savings: Companies can save the money they spend on paper, postage, printing, and physical storage systems like filing cabinets.
  • Improved workflows: Templates that offer time-saving features such as pre-populated fields help users to create forms more quickly and easily. Plus, it is faster to search and find stored files in the software than it is to rummage through numerous paper files to find what you want.
  • Optimized data entry: You can automate forms creation and maintenance so that your employees don’t have to deal with illegible or incomplete forms. Plus, you can streamline the data capture process and generate insightful reports from the data.

Latest Trends

It is important to keep track of the latest developments in the forms automation software market which can help you select a modern and updated system:

Forms are including rich content

The latest forms automation systems include rich content such as animations and interactive content. This helps to enhance the user experience and reduces the risk of abandonment. Another factor that is driving the inclusion of rich content in forms is the increased prevalence of digital media in mobile devices such as new cameras and latest input methods.

Increased usage of mobile forms

Previously, mobile forms used to be simple and included only approvals, but now they are improving to include complex forms and tasks which makes them suitable for the needs of industries such as insurance, field sales, real estate, and field operations.  

Potential Issues

Selecting complex software

Be aware of your needs and select a solution that offers the essentials. Do not overcomplicate issues by choosing a product that includes more fields than you need. This can prove counterproductive as it may distract you from the actual purpose and significance of the data. Sifting through unnecessary data can waste the time you save by investing in forms automation software.

Using forms automation for email

Another potential issue is using forms automation software for email marketing. This is because email marketing is becoming passé as it has been overtaken by other more effective forms of online marketing such as social media and mobile marketing. However, if your email database has prospects who are interested in your product, then go ahead and use it. In that case, ensure the forms automation software can be used for lead scoring, optimization, and other marketing aspects.

List of Forms Automation Software Companies

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Our Score Read More

Our review platform employs our unique SmartScore™ algorithm to evaluate all the solutions in the Forms Automation Software category in orded to help you choose the best possible app. It pays attention to the following elements: essential components, collaboration elements, customization, integration, how easy a software is to use and learn, customer support, how secure a software is, support for mobile devices, media rating. As of now, ProntoForms is the leader in this category and we gave it the highest score in our tests. After thorough examination it received the best results among its competitors and our experts strongly suggest that you consider it as one of the choices for your business.

User Satisfaction Read More

A look at total user satisfaction with the solutions in our Forms Automation Software category calculated using our unique algorythm that finds customer reviews, comments and opinions across a wide range of social media platforms in order to help you make an informed buying choice.











Pricing Read More

Every vendor in the Forms Automation Software category will offer a different group of pricing plans for its service and every plan will include a varied set of tools. Below we list the general pricing for the cheapest plan provided for each product. Keep in mind that advanced features may have an extra cost.




By quote







Devices Supported Read More

An overview of what type of devices and operating systems are supported by all B2B solutions in the Forms Automation Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Check which languages and geographies are served by the best B2B solutions in the Forms Automation Software category, including solutions intended for international markets and prepared for multi-cultural teams of employees.

Pricing Model Read More

Examine which pricing plans are supported by the vendors in the Forms Automation Software category to see which one matches your business requirements and budget best. Note that certain apps can support free or freemium accounts for you to test first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An overview of what kinds of customers a given B2B service in the Forms Automation Software category is designed for, from small businesses and non-profits to large enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

A summary of what types of product deployement are supported by each B2B vendor in the Forms Automation Software category. Although almost all modern SaaS services are cloud-based some solutions might offer an on-site deployment model too.

Cloud Hosted

On Premise

Open API